Job Title: MetroEast Medical Reserve Corps (MRC) Unit Coordinator

Overview

The Medical Reserve Corps (MRC) is a national network of more than 200,000 volunteers organized locally to improve the health and safety of their communities. There are 35 MRC units in Massachusetts. The MetroEast MRC is looking for one (1) unit coordinator for the 27 cities and towns in the region.

Contract Summary

Under the direction of an Advisory Board of municipal public health officials (MetroEast MRC Advisory Board), the MetroEast MRC unit coordinator will work with the local Health Departments/Boards of Health (LBOH) or their designees in Massachusetts MetroEast MRC to develop and maintain a robust Medical Reserve Corps (MRC) unit made up of volunteers representing the 27 communities included in Public Health Region 4b, in accordance with MDPH MRC deliverables and federal MRC best practices. The Coordinator’s work is organized as follows:

Regionally, as the organizer of collaboration among the three federally recognized MRC units within the region – Brookline MRC, Norfolk County 8 MRC, and Region 4B MRC

Unit-based, as the coordinator of the Region 4B MRC unit, which covers 19 communities within the region.

 

Regional Organizing Duties

• Organize collaboration among MRC units within the region via the Region 4B MRC Advisory Committee (AC) and according to the workplan and budget agreed upon by the AC. Tasks include creating meeting agendas, minutes, and related materials and coordinating meeting logistics.
• Collect and collate information submitted by each MRC unit coordinator for updates to the regional workplan and budget documents; submit, in accordance with deadlines set by the regional Health and Medical Coordinating Coalition (HMCC) and Massachusetts Department of Public Health (DPH).
• Draft, update and implement all regional MRC Standard Operating Procedures, strategic documents, and other planning documents as needed.
• Develop and manage the regional MRC training calendar.
• Attend all MRC recruitment, orientation, trainings, drills, and exercises in Region 4B MRC unit communities and by request in the other MRC communities (Brookline and NC-8).
• Conduct research and develop reports for the MRC when requested.
• Attend regular meetings of the following groups and provide verbal updates, upon request: Metro Regional Preparedness Coalition (the HMCC in Region 4AB), Region 4AB public health coalition, statewide MRC steering committee, statewide MRC, and other relevant MRC/EP related groups as needed.
• Conduct and report on all MDPH deliverables per the 4B workplan and according to to grant reporting requirements.
• Serves as the liaison and Point of Contact between Cambridge Health Alliance (CHA) as the fiscal agent and the 4B MRC for grant reporting, including: overseeing and developing the 4B MRC budget with guidance from the 4B advisory committee and submitting budget modifications, quarterly expense reports, documentation for purchase requests, training and conference request forms, etc. throughout the year.

• Coordinates and arranges for any regional purchasing requests with CHA on behalf of the 4B MRC, including submitting purchase requests/orders and/or invoices as well as tracking and coordinating receipt and delivery of purchased goods to 4B MRC program and or the appropriate cities and towns.

• Serve as the liaison to the Metro Regional Preparedness Coalition (MRPC) for any situational awareness needs/reporting in the event of an incident/regional activation.
• Attend periodic in person staff meetings held at the CHA Malden Offices and provide periodic program updates to the HMCC Program Manager as requested.
• Other duties as directed in the work plan.

 

Unit Coordinator Duties

• Coordinate recruitment, training and deployment of all Medical Reserve Corps volunteers in 19 of the 27 Region 4B communities, and will assist with recruitment, training and deployment in those 4B communities with federally recognized designation as an MRC site including Brookline and NC-8.
• On-board new volunteers: Respond to inquiries from potential MRC volunteers, assist in volunteer application process, facilitate CORI/SORI, and verify all professional and allied healthcare providers’ licenses within the MDPH system, and ensure all active MRC members have MRC ID badges.
• Provide updates and deliverables to MRC Host Agency monthly.
• Assist local public health within 4B in building self-sustaining, trained, credentialed MRC volunteers.
• Conduct new member orientations, coordinate trainings and annual conference.
• Other duties as directed.

 

Recommended minimum qualifications

Education and Experience 

• Bachelor’s Degree with emphasis in public health, health-related social services, emergency planning or equivalent field; two years of experience in volunteer management, recruitment and training or programming; experience working in emergency management; or an equivalent combination of education and experience.

 

Additional Requirements

• Ability to obtain certification in ICS 100, 200 and NIMS 700 within 1 month of employment
• Valid Massachusetts Motor vehicle operator’s license

 

Knowledge, Ability, and Skills

• Knowledge about the Medical Reserve Corps programs at the local, state, regional and national levels. General knowledge of public health emergency preparedness cooperative agreement and public health preparedness and response capabilities. General knowledge of local public health in Massachusetts.
• Ability to effectively communicate well with others during stressful and emergency situations.
• Excellent interpersonal and customer service skills. Public speaking skills. Demonstrated supervisory skills. Planning and organizational skills. Computer skills including Word and Excel.
• Ability to respond on a 24/7 capacity in the event of an emergency.

 

Physical Requirements

• Minimal physical effort is required to perform duties under typical office conditions.
• Moderate physical effort is required when conducting recruitment and training activities/events. The contractor is frequently required to stand, walk, sit, speak and hear, and use hands to operate equipment, and run meetings, events and functions. The contractor may be required to lift and/or move materials weighing up to 50 pounds.
•  Vision requirements include the ability to read routine documents, fine print, computer screen and operate a motor vehicle.

Payment

The Contractor will perform such services for MetroEasat MRC via CHA. All work must be completed during the term of agreement.

During the term of this agreement the Contractor will be compensated at a rate of $35.00 per hour for up to 40 hours/week for up to 30 calendar weeks, up to a maximum of $42,000 for services rendered through June 30, 2023.

The Contractor will submit bi-weekly invoices on a timely basis for the consulting fee which must include the legal name of the contractor, date of the invoice, an invoice number, the period of performance covered by the invoice, a description of the completed or in progress services which are being billed, and a signed certification on each invoice as to the truth and accuracy of the invoice. CHA reserves the right to dispute any items on the invoice and withhold payment on disputed items until resolution. CHA and the Contractor shall work to resolve any disputed items promptly and in good faith.

 

Confidentiality

During the Term, the Contractor may have access to confidential business information and documents of the Commission. The Contractor agrees to maintain the confidentiality of the Commission’s information and will not disclose such information without the Commission’s written consent.

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.

 

Each Unit Coordinator is an Independent Contractor with no benefits provided. Contract begins no earlier than December 1, 2022 and concludes on June 30, 2023, with potential option to renew in new grant year. This contract is open until filled, with applications reviewed as they are received.

Interested and qualified applicants should email a cover letter and resume to: hmcc@challiance.org. Please be sure to include the job title in the email subject line.